Why Keeping Fire Safety Reports Is So Important

Too many times, we’ve seen business owners get important fire safety documents like invoices and safety reports and simply throw them in a big stack. And trust us, on a certain level, we get it. Business owners have to manage and keep up with a lot – and there’s only so much you can get done in a day, particularly when it comes to seemingly mundane details like keeping your inspection documents organized.

That being said, these documents can be critical to the health of your company, particularly when it comes to a critical incident like a lawsuit or dealing with insurance coverage. Keeping track of these documents is important and can make a difference when it matters most. 

Here are some reasons it’s important to keep track of all of your fire safety documents.


Fire safety documents help keep track of what you have, how it’s been serviced, and what condition it’s in. It’s easy to forget what you’ve got and where. In the event of a fire, you’ll have definitive documentation of what kinds of fire safety measures you have on hand and exactly what their condition was before the event. Especially if you find yourself in a legal fight, knowing that you took the appropriate steps beforehand and having a paper trail to verify it – can make a significant difference..

Inspection Reports

Inspections are a must-have record to keep for any business. Especially in the event of a fire, you’ll need these reports when it comes to making insurance claims and for compliance. Even if you’re applying for a policy, insurance companies will want to see these documents. Having them stored in an easy-to-access place (preferably digital) – is a must. Especially if you’re in an industrial setting, everything about your facility MUST be up to code, or you can’t operate. So in our view, these reports are just as important as deeds, titles, and the like.


Keeping track of invoices isn’t just important for financial records but also proving that you’ve had important maintenance work done. If a fire ever broke out, you’d need these invoices proving you’ve done what you needed to do to keep both your building and the people in it safe. Oftentimes, it can be the difference between paying fines and legal issues – and proving your innocence.

Keeping documents in the cloud

We recommend keeping your fire safety documents stored in the cloud. That way, you can get to them wherever and whenever you need them. Not only that, but these documents will be safer from being stolen or lost. 

These are just some of the reasons you should have your fire safety documents organized and in order. They can provide a range of services for you to take advantage of when the time is right. If you need help figuring out how to store your documents, give us a call today and we’ll be happy to help.

Warehouse Fire Safety

Warehouse distribution safety managers have a lot on their plates. In many cases, they’re responsible for juggling multiple sites at once and it becomes easy for certain things to get put on the back burner – especially with regards to things like a facility’s fire protection needs. If you’re someone who’s having a hard time finding ways to make fire safety a priority, or simply just seeking the correct place to start, then today’s blog is for you!

Here are some common warehouse fire risks to be aware of and some things that you and your team can do to help mitigate the risk. Let’s jump right in!

Common Causes of Warehouse Fires

The National Fire Protection Association (NFPA) releases a study every five years that documents the last few years in fire hazards. One of the pieces they release is about structure fires in warehouse properties. 

In the past five years, fire departments responded to an average of 1,210 warehouse fires per year – to the tune of about $155 million in direct property damage as well as 19 civilians injured and three deaths. 220 of those were intentional fires and those fires were also the most destructive. The next few, in order – included:

  • Electrical (18%)
  • Trash and or waste (170 fire per year)
  • Heating/heated equipment (90 fires for $5 million in damage)
  • Combustible/flammable liquids and materials (6% of fires) 
  • Cigarette-related fires (60 fires for $17 million in damage per year)

Whenever you are putting together a fire safety plan for your distribution center – keep in mind that these are your biggest areas of risk. 

What Can I Do To Prevent These Fires?

Most warehouses are large spaces with extremely high ceilings, lots of square footage, and racks upon racks packed sky-high in both open and closed containers. Managing this space can be challenging, but there are some things you can do, including:

  • Making sure you have the correct fire safety equipment for your space and the contents of your space
  • Making sure you have a regularly maintained and inspected fire sprinkler system
  • Making sure life safety systems are up to date and fully functioning
  • Training employees on fire safety and how to prevent common warehouse dangers. 

Who Can Help You?

The list we just provided you with is a good place to start, but sometimes trying to determine priorities can be difficult. That’s where companies like ours come into play. We can not only help you address a lot of these issues, but we can work with your staff with regards to training, ensuring that you’re compliant with local regulatory codes and that your fire safety systems are in good, working order. 

To learn more about how we can make your warehouse or distribution center a safer place, give us a call today and we’ll be happy to help. Good luck!